Elena2026 Emelianenko - CV Personal assistant, Executive assistant

Executive Assistant | Administrative & Operations Coordinator Odesa, Ukraine | +380 68 637 9111 | alyona5965@ukr.net PROFILE Executive Assistant with 10+ years of experience providing executive, administrative and operational support in international organizations (UNHCR, UNDP), Takeda and the private sector. Skilled in calendar and travel management, document control, reporting, meeting coordination, stakeholder communication and office operations. CORE COMPETENCIES Executive Support • Calendar Management • Travel & Event Coordination • Office Administration • Document Management • Reporting • Project Support • Stakeholder Communication • Procurement Support • MS Office • Outlook • SharePoint • Viva Engage • 1C • GPT chat PROFESSIONAL EXPERIENCE Executive assistant| Tornado | Nov 2024 – Present (Ukraine, Odesa) • Full administrative and organizational support to the manager. • Calendar management, meeting scheduling, and business travel arrangements. • Preparation of documents, presentations, official correspondence, meeting minutes, and information materials. • Preparation and submission of grant applications. • Coordinating communication with partners and other stakeholders. • Handling day-to-day organizational and personal tasks on behalf of the manager. • Managing social media accounts and preparing content. Community-Based Protection Assistant | UNHCR | May 2023 – May 2024 (Moldova, Chisinau/Switzerland, Geneva) • Developed and updated communication and engagement plans for the Community of Practice. • Administered SharePoint, Intranet and Viva Engage (Yammer), including content moderation and internal communications support. • Structured and maintained the resource library and knowledge base for the international team. • Coordinated information sharing and internal communication among international team members. • Prepared quarterly reports, information materials and publications. • Organized and maintained up-to-date working documentation. Project assistant | UNDP | May 2022 – Jul 2022 (Moldova, Chisinau) • Prepared presentations, analytical and information materials. • Developed and conducted a survey to collect data on the needs, experiences and challenges of Ukrainian refugees. • Analyzed and organized the collected information. • Provided communication and organizational support to the project. English Teacher (Private Practice) | July 2016 – February 2022 (Ukraine, Odesa) • Organized and planned the learning process for students in Grades 1–9. • Developed individual learning programs based on students’ needs. • Independently managed lesson schedules and communication with clients. • Coordinated the learning process and monitored progress toward agreed goals. Marketing Manager | Dealex Transport | Apr 2016 – Jul 2016 (Ukraine, Odesa) • Organized international business trips for employees, including booking air and train tickets, hotels and online flight check-in. • Coordinated visa applications for employees, including document preparation and communication with visa centers. • Organized and coordinated international exhibitions, including logistics and payments. • Provided administrative support to the office and managed the procurement of office supplies and equipment. • Managed website content and prepared marketing materials. Regional Office Assistant | Takeda | Jun 2015 – Mar 2016 (Ukraine, Odesa) • Provided administrative and organizational support to the Regional Director. • Organized business trips for employees, including hotel and transportation bookings and maintaining a travel request register. • Coordinated external service providers for training sessions, conferences and round tables. • Prepared quarterly regional activity plans and updated information on planned and additional activities. • Reviewed weekly sales reports, prepared spreadsheets and reports for the manager. • Assisted with financial reporting for the Director, including expense calculations and supporting documentation. • Worked with 1C and maintained internal documentation. Import Manager | Swiss & Bosh | Nov 2013 – Feb 2015 (Ukraine, Odesa) • Communicated with international suppliers in China and handled business correspondence in English. • Coordinated the ordering process and monitored the timely delivery of goods. • Controlled production schedules, packaging design and product specifications. • Coordinated procurement, production and logistics processes. • Maintained sales and inventory data in 1C. Export Assistant | CapAgroProdukt | Apr 2012 – Nov 2013 (Ukraine, Odesa) • Processed and coordinated export orders for product deliveries to European countries. • Checked export documentation and ensured documents were properly prepared. • Monitored drivers’ routes to final delivery destinations. • Maintained business correspondence with international partners in English. • Prepared weekly payroll calculations and team payments. SEO Content Manager | Bestsofservice | Jan 2011 – Mar 2012 (Ukraine, Odesa) • Managed English-language website content, including content creation, translation and regular updates. • Wrote and translated SEO-optimized articles. • Coordinated with web developers on content updates and SEO-related tasks. Office Manager / Assistant Accountant | Unifol | Oct 2007 – Feb 2008 (Ukraine, Odesa) • Provided administrative support to the office and managed incoming and outgoing correspondence and phone calls. • Prepared and organized primary accounting documentation. • Entered data on production processes, goods receipts and shipments, banking operations and settlements into 1C. EDUCATION South Ukrainian National Pedagogical University K. D. Ushynsky Specialist Degree in Ukrainian Language and Literature, English Language and Literature. LANGUAGES Ukrainian — Native Russian — Native English — Upper-Intermediate (B2+) SOFTWARE MS Office, Excel, PowerPoint, Outlook, SharePoint, Viva Engage Yammer, 1С, Trello, ATIL, Slack Valid Category B driver's license and own vehicle. Available for work-related travel.

South Ukrainian National Pedagogical University K. D. Ushynsky Specialist Degree in Ukrainian Language and Literature, English Language and Literature.

Английский