Margarita Gilaeva - Резюме Office manager

More than 10 years of experience providing executive support and coordinating departmental operations

Russian New University
Faculty: Humanitarian Technologies
Specialization: Public Relations Specialist

RN-StroyControl LLC
Location: Moscow, Russia
Period: July 2020 – March 2025
Position: Assistant to the General Director
Responsibilities and Achievements:
 Organization and management of the company’s document flow.
 Monitoring execution of tasks assigned by the General Director.
 Managing the executive calendar, coordinating meetings and events.
 Preparation, approval, and registration of documents (draft letters, orders, contracts, and other official documents) in corporate document management systems (KSED, SAP, Diadoc).
 Development of management and internal reporting presentations.
 Preparation of consolidated reports on task execution, analysis and processing of information received from departments.
 Administrative support of the executive, including organization of business trips and travel support.
TRANSTRADEOIL LLC
Location: Moscow, Russia
Period: October 2017 – May 2019
Position: Secretary to the General Director
Responsibilities and Achievements:
 Working with the 1C document management system.
 Business correspondence.
 Monitoring execution of assigned tasks.
 Managing the executive calendar.
 Preparation of administrative documents, internal memos, and outgoing correspondence.
 Providing administrative and information support to the General Director.
 Interaction with company departments: requesting information, preparing reports, coordinating meetings and business events.
 Travel support (booking airline/railway tickets, hotels, visa arrangements).
 Providing office equipment and stationery for the executive and employees.
 Organizing reception of visitors and meetings.
 Maintaining partners’ birthday calendar.
 Monitoring payment of invoices and ensuring uninterrupted operation of communication services (telephones, internet, and related services).
RN-Drilling LLC (Rosneft)
Location: Moscow, Russia
Period: January 2012 – October 2016
Position: Quality Management System Specialist
Responsibilities and Achievements:
 Monitoring compliance with Quality Management System (QMS) requirements by responsible persons in branches.
 Organization and implementation of activities to develop and improve the company’s QMS.
 Preparation of analytical reports on implementation of organizational and technical measures related to QMS development and improvement.
 Development and updating of internal regulatory and methodological documentation in the field of Quality Management System in accordance with Russian legislation and corporate standards.
 Participation in preparation for ISO 9001 certification and subsequent periodic surveillance audits.
 Participation in development of internal audit programs and communication of audit plans to stakeholders.
 Interaction with self-regulatory organizations regarding permits for activities affecting capital construction safety.
 Arrangement of business trips, including for management, preparation of expense reports, and direct participation in business trips.
 Work in the electronic document management system (approval of draft letters, administrative documents, and contracts).SAP

Seeking a stable company with clear objectives and structured processes. Interested in long-term cooperation, a professional team, and respectful interaction with management.

Open to relocation; considering positions that support long-term relocation.