Margarita Gilaeva - Резюме Office manager

More than 10 years of experience providing executive support and coordinating departmental operations

Russian New University Faculty: Humanitarian Technologies Specialization: Public Relations Specialist

RN-StroyControl LLC, Location: Moscow, Russia, Period: July 2020 – March 2025, Position: Assistant to the General Director, Responsibilities and Achievements:,  Organization and management of the company’s document flow.,  Monitoring execution of tasks assigned by the General Director.,  Managing the executive calendar, coordinating meetings and events.,  Preparation, approval, and registration of documents (draft letters, orders, contracts, and other official documents) in corporate document management systems (KSED, Diadoc).,  Development of management and internal reporting presentations.,  Preparation of consolidated reports on task execution, analysis and processing of information received from departments.,  Administrative support of the executive, including organization of business trips and travel support., TRANSTRADEOIL LLC, Location: Moscow, Russia, Period: October 2017 – May 2019, Position: Secretary to the General Director, Responsibilities and Achievements:,  Working with the 1C document management system.,  Business correspondence.,  Monitoring execution of assigned tasks.,  Managing the executive calendar.,  Preparation of administrative documents, internal memos, and outgoing correspondence.,  Providing administrative and information support to the General Director.,  Interaction with company departments: requesting information, preparing reports, coordinating meetings and business events.,  Travel support (booking airline/railway tickets, hotels, visa arrangements).,  Providing office equipment and stationery for the executive and employees.,  Organizing reception of visitors and meetings.,  Maintaining partners’ birthday calendar.,  Monitoring payment of invoices and ensuring uninterrupted operation of communication services (telephones, internet, and related services)., RN-Drilling LLC (Rosneft), Location: Moscow, Russia, Period: January 2012 – October 2016, Position: Quality Management System Specialist, Responsibilities and Achievements:,  Monitoring compliance with Quality Management System (QMS) requirements by responsible persons in branches.,  Organization and implementation of activities to develop and improve the company’s QMS.,  Preparation of analytical reports on implementation of organizational and technical measures related to QMS development and improvement.,  Development and updating of internal regulatory and methodological documentation in the field of Quality Management System in accordance with Russian legislation and corporate standards.,  Participation in preparation for ISO 9001 certification and subsequent periodic surveillance audits.,  Participation in development of internal audit programs and communication of audit plans to stakeholders.,  Interaction with self-regulatory organizations regarding permits for activities affecting capital construction safety.,  Arrangement of business trips, including for management, preparation of expense reports, and direct participation in business trips.,  Work in the electronic document management system (approval of draft letters, administrative documents, and contracts).

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Seeking a stable company with clear objectives and structured processes. Interested in long-term cooperation, a professional team, and respectful interaction with management.

Open to relocation; considering positions that support long-term relocation.