Вакансия "Administrative Assistant" - Астана

Document Management and Processing: Responsible for processing and managing documents such as files, reports, contracts, etc., ensuring they are organized and processed in a timely manner.

Scheduling and Meeting Arrangements: Arrange meetings, book meeting rooms, coordinate participants' schedules, prepare meeting materials, and record meeting minutes.

Communications Processing: Manage and process telephone, email, and other forms of communications to ensure timely delivery and processing of information.

Customer Service Support: Handle customer inquiries, schedule customer meetings, provide customer support, and solve problems.

Administrative Support: Assist senior management with daily affairs such as booking travel arrangements, processing expense reimbursements, and formulating administrative policies.

Document Arrangement and Filing: Arrange and file important documents and records to ensure that information is secure and easy to find.

Office Equipment and Supply Management: Responsible for the maintenance, updating of office equipment, and the ordering management of supplies to ensure the normal operation of the office environment.

Coordinate Department Activities: Coordinate and cooperate with other departments to support the company's overall projects and activities.

Skills required:

Communication skills: Good oral and written communication skills, able to communicate effectively with internal and external parties.
Organizational skills: Ability to effectively manage time, documents and tasks to maintain work efficiency.
Problem solving skills: Ability to quickly identify problems and take appropriate actions to solve them.
Technical skills: Proficiency in office software such as Microsoft Office suite (especially Word, Excel and Outlook), online conferencing tools, etc.
Customer service skills: Ability to handle customer and visitor needs and problems in a friendly and professional manner.
Administrative skills: May sometimes be required to manage daily office activities or coordinate the work of other administrative staff.

Attitude and traits: Careful, organized, detail-oriented, able to remain calm and efficient in a busy environment.

Language skills: Depending on the company's needs, fluent English or other foreign language skills are sometimes required.